With security issues, more virtual or hybrid meetings and the rising use of paperless board meeting formats numerous organizations are considering board portal software. However, not all of them were designed equal. A variety of features could make the an impact on the success of and unproductive implementation, or one that creates unforeseen vulnerability.
The primary function of a board portal is to provide quick accessible and clear access to information. Consider how user-friendly various interfaces and products will be for your board members considering their real-life, day-to-day board-related activities. Think about the ease of use you can offer mobile directors like tablet apps, offline access, or support for remote approvals.
The majority of board members and secretaries have limited time, and therefore they need tools that are simple to use and help save time. Choose a board-management system that can reduce the need for reprinting physically copied, scan or scanned documents. E-Signatures, for instance, reduce the need to sign and re-distribute hard copies of documents. This is in line with sustainability goals and allows for more efficient and secure transmission of sensitive information.
Pricing can be an important factor when selecting the appropriate board portal for your company. Be sure to ask about product editions and be aware of any additional costs for administrators and committees training, or the amount of data storage. Also consider how long a product has been in the market and whether it has been reviewed by other organizations in the same field as you to ensure stability and longevity.