The board meeting is a crucial moment for your company to benefit from the knowledge and perspective that Important People on your board bring to the table. If you allow them to be occupied with reading reports, completing formalities or discussing procedural issues, your board https://indexdataroom.blog/streamlining-manda-due-diligence-the-power-of-virtual-data-rooms/ will leave the meeting with less than they could have.

The most efficient board meetings are those that have productive discussions and specific actions. To make your meetings as effective as you can adhere to these suggestions:

Before your meeting, gain an understanding of the calendars of your board members. Start by using a tool such as Doodle to find common open dates in your board member's calendars. After you've found the most suitable time, reach out to those who manage their own schedules directly and ask them for a final confirmation of their availability.

Begin the meeting by giving brief information on the most important issues and the inputs needed. This will include a summary of the highlights from the pre-meeting call as well as the board's report.

Give your department heads and committee members the space and time to share important reports and updates. This will keep the board updated and informed. Be aware that the board may need to revisit or discuss topics that weren't resolved at the last meeting. It is helpful to assign a designated point person from your team to follow-up on these items after the meeting. In the end, the board should decide on any critical next steps. The decision should be clearly documented in the minutes. There should be the deadline and expectations for each item.