Secure document sharing is crucial to any business that works with sensitive data. It lets you safely and securely transfer files containing sensitive or confidential information to internal and external collaborators customers, clients, regulators and others.
In addition to the standard methods of sharing documents online, like email attachments, you should also think about secure file sharing platforms. These tools offer multiple layers of security on the platform, data center, and document levels to protect your most sensitive information and ensure compliance with the requirements of governance and regulatory compliance.
A secure document management system should include a client portal that has bank-grade security. It provides an easy and professional means for your team to share files both internally and with outside parties. This eliminates the need to manually add attachments to emails and will speed the collaboration of your team, increasing productivity. A secure document management program with a client-facing portal should be user-friendly and easy to use. It should allow your team members to create links for individual or groups, set passwords, confirm via email and control access through specific settings. It should also provide a full audit trail of activities.
Secure file-sharing solutions can assist you to manage the entire lifecycle of your documentation, from sourcing to closing. Sharing your most important documents with external investors, auditors and advisors is possible thanks to the security and flexibility of the virtual dataroom. In addition to allowing you to easily transfer documents, these systems will typically come with core workflow software integrations and electronic signature support to help speed up and more efficient documentation processes.